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Zone Administrative Assistant

Description

GENERAL PURPOSE:

Support Zone and
District initiatives by performing administrative duties for Zone Directors.
This position is responsible for collecting and disseminating information
quickly, clearly and correctly; analyzing, interpreting and reporting
operational data; identifying priorities and problems requiring action and
facilitating all communications/meetings for the Zone Director.

ESSENTIAL FUNCTIONS: %
OF TIME

  • Serve as a contact point for company policies and
    information. 0
  • Ensure store and district compliance to company
    policies and operating directives.
  • Monitor FIDO and follow-up with Districts/Stores as
    needed.
  • Analyze and interpret data and identify
    problems/exceptions for the ZD s attention.
  • Prepare and forward reports, summaries and requests for
    information in an accurate and timely manner. (i. e. trip cards, succession
    plans, open position rpt, door agent list, training tracker, job postings,
    etc.)
  • Prepare written business correspondence as needed.
  • Arrange and coordinate travel/lodging and
    meetings/interviews/assessments for zone.
  • Perform routine clerical and administrative tasks.
  • Serve as Compensation and Payroll contact for zone:


o Handle new hire paperwork for all
exempt managers


o Submit salary workup requests, C&B
requests, profile, LOAs and


process returns; vacation requests
and tracking for DMs and SMs


o Handle payroll issues including exempt
COS processing,


SmartForm approvals, and hourly
payroll exceptions.

  • Manage all store manager
    (exempt & area supervisor) files for zones in zone office; file
    auditing to ensure files are up to date and all originals are sent to
    corporate
  • Submit weekly on-line expense
    reports for zone and district managers
  • Assist in the focal review
    process for all DMs, exempt managers, and store associates
  • Provide daily guidance and
    direction to Assistant Zone Admin.
  • Provide Zone Director
    recommendations and opportunities for better efficiencies in the
    performance of the Assistant Zone Admin.

COMPETENCIES:

  • Communication
  • Initiative
  • Organizational Understanding
  • Adaptability
  • Customer Service
  • Planning and Organizing

QUALIFICATIONS AND
SPECIAL SKILLS REQUIRED:

  • Advanced PC skills
  • High level MS Office skills
    including Word and Excel
  • Accurate mathematical and
    statistical reporting and analysis
  • Ability to communicate clearly
    and effectively (verbal and written) with organizational awareness and
    sensitivity
  • Administrative/clerical skills
  • Ability to organize and
    prioritize multiple tasks simultaneously


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